Billing
Attendance-based billing for coaches
Toora bills from attendance. You set your rates, book sessions and mark who came. Toora prices each session from your rates and builds each student's monthly invoice. You review it, email it to the family, and mark it paid when the money arrives.
From a session to an invoice
- 1
Set your rates.
Add hourly or flat rates to your rate card, like a private lesson by the hour or a group class at a flat price. Give one student a different price on any rate, and every other student keeps your standard price.
- 2
Book sessions in plain words.
Tell Toora "Maya every Tuesday at 4" on the web or the iPhone app. Each session carries the rate that prices it. Book a group by name and everyone in it is on the session.
- 3
Mark who came.
Everyone on a session is billed unless you take them off. Tick a checklist after the session, or tell Toora "everyone but Sam came". A student you take off a session isn't billed for it.
- 4
Toora prices each session.
An hourly rate is priced by the session's length. When several students share an hourly session, Toora splits the cost evenly between them, each priced from their own rate. A flat rate charges each student the full amount.
- 5
Fees land on the same invoice.
A recurring charge, like an admin fee, is added automatically to every student invoiced that month. A one-off charge, like a test fee or a materials fee, goes on one student's invoice for the month it is dated.
- 6
Review, send, mark paid.
Each student has a live preview for the month that updates as you book and take attendance. When it looks right, generate it. The invoice gets a number and is frozen from then on. Email it to the family with your "How to pay" details, then mark it paid when the money arrives. If one is wrong, void it.
Billing is one part of Toora. It also books and moves sessions, sets up your schedule from a photo or a spreadsheet, and keeps families in the loop. See everything Toora does.
Questions about billing
What is attendance-based billing?
Attendance-based billing means a student's invoice is built from the sessions they were at. In Toora, whoever is on a session is billed for it unless the coach takes them off, and each session is priced from the coach's own rates.
How does Toora turn attendance into an invoice?
Toora prices every session a student was on that month from the coach's rates and adds any charges. The coach sees it as a live preview per student. When the coach generates it, Toora freezes it as a numbered invoice the coach can email to the family.
How are shared and group sessions priced?
An hourly session shared by several students is split evenly by headcount, and each share is priced from that student's own rate. A flat-rate session, like a group class, charges each student the full amount.
Can Toora add admin fees or test fees to an invoice?
Yes. A recurring charge, like an admin fee, is added automatically to every student invoiced that month. A one-off charge, like a test fee or a materials fee, goes on one student's invoice for the month it is dated.
How do I send invoices to parents with Toora?
Generate the student's invoice in Toora, then email it to the family from Toora. The email includes a "How to pay" section with the coach's own details, such as an app handle or a link the coach pastes.
Can families pay by card through Toora?
Families pay the coach directly, the way they do now. Each invoice email carries the coach's own "How to pay" details, and the coach marks the invoice paid in Toora when the money arrives.
Does Toora send invoices automatically?
Toora keeps each student's invoice up to date as a live preview all month. When it looks right, the coach generates it and emails it to the family in one step, so nothing goes out before the coach has seen it.